Dynamics 365 F&O Vendor Portal

Vendor Self-Service Portal Integrated with D 365 F&O

The Vendor Portal Add-On gives suppliers a secure, real-time platform linked to Dynamics 365 F&O, cutting manual work and speeding up procurement.
What Procurement & Finance Teams Will Appreciate:

Vendors access their own data in real time
Reduced emails, phone calls, and manual updates
Faster procurement cycles due to instant communication
Cleaner documentation and audit trails

Result: Your teams gain time, vendors gain clarity, and the overall supply chain runs smoother.

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Vendor Self-Service — Transparency from PO to Payment

Vendors no longer need to rely on your team for status updates. They can log in and instantly view all relevant information pulled directly from Dynamics 365 Finance & Operations.
Vendors Can:

View assigned Purchase Orders with full details
Accept or reject POs online
Upload invoices and attach required documents
Track invoice approval status
Monitor payment release timelines
Submit delivery schedules and generate Advance Shipping Notices (ASN)

This eliminates up to 70–80% of vendor follow-ups and gives suppliers full visibility.

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Automated 3-Way Matching for Clean,
Error-Free Processing

Validation of PO → GRN → Invoice is a significant workload for finance teams. The Vendor Portal Add-On ensures this process is automated
before the invoice reaches Accounts Payable. This improves the reliability of your financial books inside
Dynamics 365 Finance & Operations.

System Validates:

Quantity differences
Item discrepancies
Duplicate invoice submissions
Partial deliveries

Benefits to AP & Finance:

Cleaner invoice data
Faster payment cycles
Reduced disputes
More accurate financial postings

Vendor Performance, Compliance & Quality Tracking

A strong supply chain requires ongoing evaluation of vendor performance. The add-on provides measurable metrics so procurement leaders can make informed decisions.
Dashboards Provide Insights Into:

On-time delivery rates
Price competitiveness
Invoice accuracy
SLA compliance
Lead-time performance
Contract adherence

Procurement teams can easily identify high-performing vendors — and flag those who pose risk.

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Centralized Vendor Document Management

Instead of scattered emails or offline folders, every vendor-related document is securely stored and linked directly to ERP transactions.
Documents Managed Include:

Vendor contracts & agreements
Quotations & proposals
Certificates & compliance documents
Delivery challans
Invoices & credit notes

This creates a complete audit trail within Dynamics 365 Finance & Operations, simplifying internal and external audits.

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Showcasing Excellence

Case Study

With our ERP software solutions, we have helped unlock the full potential of businesses software investments. See what makes us the best ERP service-provider company.

Client: Automotive Dealer Network
Requirement: Business Central for Dealer Management

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Client: Healthcare (Clinic Network)
Requirement: Business Central for Healthcare

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Client: Construction (Contracting Firm)
Requirement: Business Central for Contracting

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Client: Industry: Retail (Fashion Chain)
Requirement: Business Central for Fashion Retail

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Don’t Take Our Word for It

Clients’ Testimonials

Hear from our satisfied partners and industry leaders about our ERP software solutions.

We opted for an efficient roadmap because we didn’t have the skill and expertise that SoftArt has, and we wanted training along the way because we wanted to be the people who maintain the system. SoftArt was able to accommodate our needs from an IT and ERP perspective but also a business perspective.

Director of IT
Amalgamated Family of Companies

Get a good partner, and that is different from a good consultant! You want the resource capacity; you want the expertise; but you really want somebody to invest in the success of your project, rather than have it be just another project. I’m happy to say that’s what we found in the SoftArt team. It was like taking a leap many years into the future with the ERP upgrade.

Director of Business Systems
SAAB USA

We were looking to cut costs by migrating but lacked the expertise to do so. SoftArt brought valuable resources and experience to the table, and their road-mapping skills ensured the process was smooth.

Founder & CEO
Bookazine

We were lost when it came to evaluating, recommending, and finalizing an ERP to manage our warehouse, bars, restaurants, and brewery. SoftArt came in and simplified the process and showcased why the recommended solution combined with their team is the best to get this done. I’m happy to say they were right!